Program Associate- I

About this post

IIT Gandhinagar has issued an official recruitment notification for Program Associate- I.

Contractual position involving hostel management and related activities at the Student Affairs Office, IIT Gandhinagar.

Review the verified details below and read the linked official notification for the exact eligibility, dates and application instructions.

Qualification

• The percentage/grade points with respect to the academic qualification will be a minimum 50% or equivalent grade from Graduation onwards and 55% or equivalent…
• Desirable: Diploma/Certification in Office Administration or Computer Applications.
• Desirable: Experience of working in a higher educational institute with Working knowledge of official correspondence and office procedures.
• Desirable: Proficiency in Microsoft Office (Word, Excel, PowerPoint) and Google Workspace (Sheets, Docs, Forms), email writing etc.
• Desirable: Ability to maintain digital records, prepare reports, and handle MIS/ERP systems.

Pay

Consolidated Monthly Pay: Rs. 50,000/- to Rs. 55,000/- per month based on the experience and credentials of the candidate.

Tenure

One year, with the possibility of extension based on the incumbent’s performance and the institute’s requirements.

Key competencies

Strong communication and interpersonal skills; ability to interact courteously with students, faculty, parents, vendors, and Institute officials; good organizational and documentation skills; ability to prioritize tasks and work efficiently under strict timelines; problem-solving ability with a service-oriented approach; high standards of integrity, confidentiality, and professional ethics; and ability to work independently as well as in a team.

Hostel administration duties

Managing hostel admissions, room allotments, and resident records; coordinating hostel operations with caretakers, including housekeeping, maintenance, security, laundry, and mess services; handling student grievances and ensuring timely resolution through coordination with concerned departments; and maintaining occupancy records, attendance, inventories, and hostel databases.

Coordination and documentation duties

Assisting in emergency response and coordinating with medical, security, and Institute authorities during contingencies; preparing official correspondence, reports, and documentation related to hostel administration; coordinating with outsourced agencies and monitoring service delivery; and supporting the organization of student activities and hostel-related events.

Working schedule

Working in shifts or beyond office hours, including weekends and holidays, whenever operational requirements arise.

Desirable attributes

Ability to handle high-pressure situations with composure and professionalism; strong commitment to student welfare and residential life management; willingness to work in a 24×7 residential campus environment; demonstrated ability to meet deadlines while maintaining accuracy and attention to detail; and positive attitude, accountability, and a collaborative approach to work.

Temporary contractual status

The position is purely temporary and contractual.

Offer duration and extension

The position is offered for one year from the date of joining, extendable on a yearly basis based on performance, and the institute requirements.

Hostel accommodation

The selected candidate may be provided hostel accommodation on a shared basis and chargeable basis subject to availability by the student affairs department of the institute.

Degree recognition

Degrees for meeting qualification must be awarded by a reputed and recognized University/Institution.

No travel allowance

No TA/DA will be given for attending the written/practical test and/or interview.

No regularization right

The selected candidate will not have any legal right to claim his/her regularization/appointment by absorption or otherwise against any regular posts or any other contractual engagement.

Institute discretion

Institute reserves the right to fill up the post, not to fill up the post or cancel the advertisement in whole or part without assigning any reason, and to waive/relax any conditions of the advertisement.

Correspondence and canvassing

No interim correspondence will be entertained. Canvassing in any form shall lead to automatic disqualification.

Application mode

online